Conference Services
Texas Engineering Executive Education offers complete planning and hosting services for conferences on engineering topics in the Austin area. Our services are offered to in-house and outside clients. We also offer assistance with transportation, parking, dining, off-site events and conference program coordination.
Let us coordinate your next conference
Our teamwill coordinate with you to determine the appropriate university facilities, venues, hotel accommodations, meal plans, catering and other services for your group.Explore our range of services to help your conference succeed.
We handle the logistics so you can focus on the event!
- Coordinate event logistics (registration, materials, communications to attendees, presenter needs, and more)
- Manage the relationships and contracts with vendors to keep your conference on time and within budget
- Design marketing materials, programs, advertising, and can even assist with launching your own website
- Provide on-site support throughout your entire conference
- Issue completion certificates or Continuing Education Units (CEUs)
- Arrange regular status meetings to update you on our progress and give you concrete feedback on the success of the event
Who will coordinate all those details? Let us handle the logistics!
- Manage online and on-site registration and payments
- Notify attendees of details specific to their stay, including parking, dining, lodging, and event updates
- Coordinate materials, presentation logistics, travel, and payment for presenters
- Prepare manuals, programs, packets, name badges, or other conference materials for attendees
- Provide staff for on-site check-in and support through the conference
- Manage audio-visual logistics and Webinar capabilities
- Provide event photography
- Issue Continuing Education Units (CEUs) or certificates
- Arrange evening or companion events and provide information about unique Austin restaurants and attractions
Where to go? What to order? Let us help you find the right choice!
- Provide a resource of information about vendors, caterers, restaurants, and local attractions
- Negotiate contracts with vendors to establish facilities, AV, catering, and lodging needs
- Assist in selection of a venue to best meet your needs
- Coordinate with catering to supply your event with a variety of options, from simple coffee breaks to formal dinners
Need to create consistent marketing materials? Let us handle the creative for you!
- Design brochures, programs, flyers, and email blasts
- Assist with PR, social media efforts, mailings, and advertising campaigns
- Design logo or conference branding
- Assist in the design or the development of your website
- Create and order promo items
- Provide signage for the event
- Print manuals or conference materials
What about next year? Let us help you plan ahead!
- Update attendee roster with any changes made on-site
- Provide event evaluations for attendees
- Issue post-event payments for vendors and instructors
- Compile event evaluations and distribute to planning committee members with any recommendations on how to further improve your next event